Import Export Software for QuickBooks

NEX helps importers, exporters, distributors, wholesalers, and manufacturers manage international orders, purchasing, inventory, landed costs, trade documentation, warehouses, and shipment workflows while continuing to use QuickBooks for accounting.

Talk to Our Team How NEX Works With QuickBooks
What is import export software?

Manage the operational work behind international trade in one connected system.

Import export software helps coordinate the processes involved in buying, selling, costing, documenting, storing, and moving goods across borders.

NEX connects customer orders, suppliers, purchase orders, inventory, goods in transit, landed costs, trade documentation, warehouses, freight and shipping activity, and QuickBooks-connected accounting workflows.

QuickBooks remains the accounting system of record.

NEX manages the operational layer around it so teams can reduce repeated data entry, disconnected spreadsheets, and manual handoffs.
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Who uses import export software?

Built for product businesses managing international complexity.

NEX is most relevant when international buying, selling, inventory, documentation, and fulfillment become too complex for QuickBooks and spreadsheets alone.
Importers

Coordinate suppliers, purchase orders, inbound shipments, receiving, landed cost, and inventory availability before goods are ready to sell.

Exporters

Connect customer orders with inventory availability, export documentation, shipment status, delivery activity, and invoicing.

B2B Distributors & Wholesalers

Manage inventory, customer orders, supplier purchasing, warehouse activity, and international fulfillment through one operational workflow.

International Trading Companies

Gain one operational view across suppliers, customers, shipments, costs, documentation, and QuickBooks-connected accounting.

Manufacturers

Support importing components or raw materials and exporting finished goods while keeping purchasing, inventory, production-related activity, and shipments connected.

Multi-Warehouse Product Businesses

Track incoming, allocated, in-transit, and available inventory across locations without piecing together separate spreadsheets.

Core capabilities

Key Features of Import Export Software

The strongest import export systems connect the workflow instead of treating
documentation, inventory, purchasing, shipments, and accounting as separate processes.

 

 

Landed Cost Management

Connect freight, duties, brokerage, insurance, handling, and other import-related charges to purchasing and inventory workflows so teams can better understand true inventory cost.

  • Improve inventory valuation and margin visibility.
  • Support better pricing and profitability decisions.
  • Give purchasing teams a more complete view of product cost.

Import and Export Documentation

Use operational transaction data to support documents such as commercial invoices, packing lists, bills of lading, letters of credit, customs declarations, and trade certificates where configured. Using the same order and shipment records reduces repeated manual entry.

International Order Management

Connect the workflow from customer order → inventory → purchasing → warehouse → trade documentation → shipment → invoicing. Sales and operations gain better visibility without relying on manual handoffs between separate systems.

Inventory and Multi-Warehouse Management

See on-hand, allocated, incoming, and in-transit inventory across locations. Support transfers, receiving, allocation, and fulfillment decisions from a more complete operational view.

Purchasing and Supplier Management

Connect the import-side workflow from supplier → purchase order → inbound shipment → inventory receipt → landed cost. Better visibility into incoming goods supports inventory planning and supplier coordination.

Shipment Tracking and Workflow Management

Track shipment status, warehouse activity, approvals, documentation status, delivery progress, and handoffs between sales, purchasing, finance, warehouse, and operations teams.
QuickBooks + NEX

How Import Export Software Works With QuickBooks

QuickBooks remains the accounting system of record, while NEX manages the operational workflows around it.

QuickBooks handles

  • Accounting
  • Accounts payable
  • Accounts receivable
  • General ledger
  • Financial reporting

NEX handles

  • CRM and customer activity
  • Sales orders and purchasing
  • Inventory and warehouses
  • Landed costs
  • Trade documentation
  • Shipment workflows and fulfillment
  • Operational reporting
Why this model matters: a growing importer or exporter can need far more operational control than QuickBooks and spreadsheets provide without needing to replace the accounting platform with a full ERP.
When is it time to upgrade?

When Do You Need Import Export Management Software?

The need usually appears as a collection of workarounds rather than one missing feature.

01

Landed costs are calculated in spreadsheets.

Freight, duties, brokerage, and other charges are difficult to connect to inventory and margin.

02

Export documents are recreated manually.

The same order and shipment information is typed into multiple documents and systems.

03

Incoming inventory is hard to see.

Teams lack a reliable view of goods that are ordered, in transit, received, allocated, or ready to fulfill.

04

Teams operate in separate systems.

Purchasing, sales, warehouse, shipping, and accounting maintain different versions of the workflow.

05

True product margin is known too late.

Product costs are not fully visible until after goods arrive and charges are reconciled.

06

International shipments depend on email handoffs.

Status, approvals, documents, and delivery information are difficult to follow centrally.

Process comparison

Import Export Software vs Spreadsheets

Spreadsheets may work for a time, but they become harder to manage as order volume, warehouse activity, landed costs, and shipment workflows increase.

Process Spreadsheets / Manual Import Export Software
Orders Separate files and manual handoffs Connected operational workflow
Inventory Manual updates Central operational visibility
Landed cost Manual calculations Connected to inventory and purchasing workflows
Trade documents Recreated repeatedly Supported from operational transaction data
Shipment visibility Email and spreadsheets Central tracking and workflow status
Accounting Manual re-entry QuickBooks-connected workflow
Reporting Manual consolidation Operational reporting
Right-sized systems

Import Export Software vs ERP

A company can outgrow QuickBooks-only operations without automatically outgrowing QuickBooks accounting.

Earlier Stage

QuickBooks + Spreadsheets

Works while international operations remain relatively straightforward and manual coordination is still manageable.

Operational Growth

QuickBooks + NEX

Add orders, purchasing, inventory, warehouses, landed costs, documents, shipments, and reporting while keeping QuickBooks for accounting.

Broader Enterprise Need

Full ERP, if required later

A broader ERP may eventually make sense when financial requirements, company maturity, or enterprise complexity require it.
Real export business

How NEX Supports a Real Export Business

Broonson International is a particularly relevant NEX example because its export operation uses NEX across the workflow from the first customer interaction through shipment delivery and export documentation.

Read Case Study
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Common buyer questions

Frequently Asked Questions About Import Export Software

Trusted by 500+ Businesses

From manufacturers to service providers, NEX supports growing companies across
North America with the tools they need to run smarter, faster, and more connected.

5-Star-Rating-Review-Transparent-PNG

We're very happy with our switch to NEX. The system is incredibly adaptable and fits seamlessly into our company's processes. Sophie and the NEX team are always quick to respond and provide support with any issues or adjustments we need. The automated reminders have been a game changer! They've helped increase traffic and save us valuable time. Overall, it's been a great experience and I highly recommend making the switch!

Julia Day
Overhead Material Handling IL., Inc

5-Star-Rating-Review-Transparent-PNG

We had the pleasure of working closely with NEX during the implementation of their ERP solution for our business. Their professionalism, commitment to excellence, and willingness to go the extra mile were evident throughout the process. NEX's insights and support were invaluable, allowing us to streamline operations and achieve significant efficiencies. Our partnership with NEX has been outstanding, and we highly recommend their services to organizations seeking a reliable ERP solution.

Tyrone Wang CA(SA)
Accounting & Finance, First Atlantic Commerce Ltd.

5-Star-Rating-Review-Transparent-PNG

NEX was the first of many companies that we approached that finally understood our requirements and provide an end-to-end "out of the box" solution for our export business. They streamlined and automated our complex processes, from first customer touchpoint to getting the shipment delivered including all export documentation, eliminating hours of data re-entry and costly mistakes. The implementation and post sales support to get us trained and going was fantastic. We highly recommend NEX.

Landry Houndolo
President, Broonson International

5-Star-Rating-Review-Transparent-PNG

We're very happy with our switch to NEX. The system is incredibly adaptable and fits seamlessly into our company's processes. Sophie and the NEX team are always quick to respond and provide support with any issues or adjustments we need. The automated reminders have been a game changer! They've helped increase traffic and save us valuable time. Overall, it's been a great experience and I highly recommend making the switch!

Julia Day
Overhead Material Handling IL., Inc

5-Star-Rating-Review-Transparent-PNG

We had the pleasure of working closely with NEX during the implementation of their ERP solution for our business. Their professionalism, commitment to excellence, and willingness to go the extra mile were evident throughout the process. NEX's insights and support were invaluable, allowing us to streamline operations and achieve significant efficiencies. Our partnership with NEX has been outstanding, and we highly recommend their services to organizations seeking a reliable ERP solution.

Tyrone Wang CA(SA)
Accounting & Finance, First Atlantic Commerce Ltd.

5-Star-Rating-Review-Transparent-PNG

NEX was the first of many companies that we approached that finally understood our requirements and provide an end-to-end "out of the box" solution for our export business. They streamlined and automated our complex processes, from first customer touchpoint to getting the shipment delivered including all export documentation, eliminating hours of data re-entry and costly mistakes. The implementation and post sales support to get us trained and going was fantastic. We highly recommend NEX.

Landry Houndolo
President, Broonson International

Ready to Connect Your Import Export Operations?

Keep QuickBooks for accounting and add the operational control needed for international orders,
purchasing, inventory, landed costs, trade documentation, warehouses, and shipment workflows.

Request a Demo